HIPAA Notice of Privacy Practices (NPP)

Effective Date: December 2025

This Notice describes how medical information about you may be used and disclosed, and how you can get access to this information. Please review it carefully.

1. Our Responsibilities

Wolf Hair Restoration is committed to protecting your protected health information (PHI). We are required by law to:

  • Maintain the privacy of your PHI
  • Provide you with this Notice describing our legal duties and privacy practices
  • Notify you if a breach occurs that may have compromised your health information
  • Follow the terms of this Notice

2. How We May Use and Disclose Your PHI

We may use or disclose your PHI for the following purposes:

2.1 Treatment

To provide, coordinate, or manage your care, including sharing information with:

  • Referring physicians
  • Medical partners
  • Laboratories
  • Other healthcare professionals involved in your care

2.2 Payment

To obtain payment for services, which may include sharing information with:

  • Insurance providers
  • Billing companies
  • Payment processors

2.3 Healthcare Operations

To support clinic operations, including:

  • Quality assessments
  • Training and accreditation
  • Appointment reminders
  • Customer service and follow-up

3. Other Permitted or Required Uses

We may use or disclose PHI when required by law, including situations involving:

  • Public health reporting
  • Law enforcement
  • Court orders or subpoenas
  • Workers’ compensation
  • Preventing serious threats to health or safety
  • Health oversight agencies

4. Uses and Disclosures Requiring Your Authorization

We will obtain written authorization before using or disclosing your PHI for:

  • Marketing communications not related to your care
  • Sale of PHI
  • Most disclosures involving psychotherapy notes

You may revoke your authorization at any time in writing.

5. Your Rights Regarding Your PHI

You have the right to:

5.1 Access Your Records

Request a copy of your medical or billing records. Fees may apply for copying, mailing, or preparing documents.

5.2 Request Corrections

Ask us to amend incorrect or incomplete PHI.

5.3 Request Restrictions

Ask us to limit how we use or disclose your PHI.

While we will consider your request, we are not required to agree unless the request involves restricting disclosures to your insurance when you pay in full out-of-pocket.

5.4 Request Confidential Communications

Ask us to contact you at a specific phone number, email, or address.

5.5 Receive an Accounting of Disclosures

Request a list of certain disclosures made about your PHI.

5.6 Receive a Paper Copy of This Notice

Even if you agreed to receive it electronically.

6. Breach Notification

We will notify you promptly if your PHI is involved in a breach that compromises the security or privacy of your information.

7. Changes to This Notice

We may change this Notice at any time. Updated versions will be posted on our website and available in our office. The revised Notice will apply to all PHI we maintain.

8. Contact Information

If you have questions about this Notice, your rights, or wish to exercise any of them, contact:

Privacy Officer

Wolf Hair Restoration

11877 Mason Rd., Suite A

Cincinnati, Ohio 45249 USA

Phone: 513-774-0400

Email: [email protected]